Guidelines for Your Merced College Email Signature

Every email that comes from Merced College reflects upon the institution. Using one simple, branded email signature across campus helps convey a unified visual identity and strengthens our overall brand.

NOTE: Your email should not include different colored backgrounds or include special quotes or photos in the signature line.

The image below is a sample of how the Merced College email signature should be constructed.

Signature sample

Exceptions to the email signature format must be approved. Work with the Office of the PIO to help ensure that the email signature is consistent with our standards.

How to Add Email Signature to Outlook 2016 (applicable to Outlook 2013)

(1) Step One

Click on mc-sig.htm to open this file in your Chrome or FireFox browser. Do not use Internet Explorer.

Press CTRL + A to select the signature, then press CTRL + C to copy the signature.

How To - Email Signature Example IMPORTANT: Do not use your mouse to select the area, only
use Ctrl + A to insure all elements are selected.

(2) Step Two

Open Microsoft Outlook 2016.

(3) Step Three

Once Outlook 2016 is open, click the File tab in the Outlook 2016 menu, then select Options.

How to image 1 - Outlook screenshot

(4) Step Four

Select Mail on the left hand side and click on the “Signatures...” button.

How to image - Outlook screenshot

(5) Step Five

Click on “New” and type a name for your email signature, press OK.

(6) Step Six

Paste your signature using CTRL + V into the text area.

How to - Outook screenshot of email signatureNOTE: If the email signature preview in the settings area is cutting
off your email signature, do not worry, this is expected and is due to
the way the signature preview renders HTML signatures. Simply send
yourself a test email to verify that it displays correctly.

(7) Step Seven

 Please Update “Your Name” and “Your position info here” placeholders with your information. Don't forget to update the phone number.

How To - Email Signature ExampleIMPORTANT: Please do not press the enter key when updating your
information. Place your mouse over the edits you want made to prevent
styling issues.

(8) Step Eight

Click ‘OK’ to accept your changes.