Grants & Categorical Fiscal Services Program / Grant Close Timeline

WEEKS FROM END: LAST DAY TO:
8 weeks Generate a new requisition for a Purchase or Blanket Order (except for Office Depot). Items must be received by grant end date.
6 weeks Generate a new requisition for a Custom Order from the Bookstore
3 weeks Charge against existing Blanket Purchase Orders, including Office Depot and the Bookstore. Last day to charge against credit cards (CalCards, Visa, Staples, Costco, etc.).
2 weeks Charge against your program/grant’s duplicating budget with Print Services.
Grand End Date Submit green over ‐ time, yellow short ‐ term hourly time sheets for employees, and manual white timesheets for students for time worked beyond the 19 th of the month in which the grant ends.
Grand End Date All items or orders must be received by grant end date to pay using the respective grant fund.
1 week (after) Submit travel & mileage reimbursement claims for trips taken prior to the end of the grant end date.
2 weeks (after) Submit payment requests/invoices to AP for processing using grant funds.

Questions? Please contact:

Fiscal Services X6202
Or
Purchasing X6300
-Dated February 19, 2016-