Tri-College Center

Facilities Request Procedures 1 2 PDF [20KB] Available

INSURANCE REQUIRED FOR USE OF FACILITIES

The contractor/renter shall provide evidence of authorized insurance for the term of the agreement protecting legal liability of the college, their officers, agents and employees, from occurrences as to commercial general liability insurance and other liability coverage as required. This may be provided by:

I. Certificate of Insurance and Additional Insured Endorsement: The contractor/renter must provide the college with a signed certificate of insurance and an additional insured endorsement as an attachment from an insurance company admitted by the California State Department of Insurance with A.M. Best rating of B+ VII or better which sets forth the following:

A. Coverage: Commercial general liability in not less than the following amounts per occurrence:
1. $1,000,000 for general aggregate coverage including products, personal and advertising injury.
2. $1,000,000 single limit auto liability.
3. $50,000 fire damage.

4. $3,000,000 for hazardous events (including carnival, bungee cord jumping, orbitrons and simulators, equestrian-related events, stunt events, skateboard, and roller events, fireworks, aircraft, and other similar hazardous events). The event requires special Administrative approval.
5. Worker’s compensation and employer’s liability as required.

6. $5,000 Medical Expense (any one person)

7. Other liability coverage, as required (i.e., aircraft, professional, etc).

B. List as the Additional Insured: “That Merced College, members of the governing board, their agents, officers, and employees, are made additional insureds, but only insofar as the use of premises or contract.”

C. Event Description & Dates: List the dates of the event, individual events, as well as set up and take down dates.

D. Certificate Holder: Name of Event, Location and & Dates
Merced Community College District
Attn: Nora Martinez
3600 M St, Merced, CA 95348

E. Cancellation Notice: A statement by the insurance company that it will not cancel said policy or policies without giving 30 days prior written notice to the named certificate holder.

F. Submit Certificate of Insurance & Additional Insurance Endorsements: In order to expedite your request, please fax a copy and follow with original in the mail.

Merced Community College District Fax: (209) 381-6552
Attn: Nora Martinez
3600 M Street
Merced, CA 95348

II. Alcoholic Beverages: Liquor, wine, and other alcoholic beverages are NOT permitted on campus.

III. Self Insurance: In the event the contractor/renter is self-insured, the college will require proof of self-insurance or evidence of insurance.

A. If You Have a Self-Insured Retention Amount: You must provide a signed statement that you will be responsible for the entire S.I.R. amount.