December 2016 Grants & Categorical Fiscal Services Deadlines

WEEKS FROM END: LAST DAY TO:
November 4, 2016 Generate a new requisition for a Purchase or Blanket Order (except for Office Depot). Items must be received by grant end date.
November 4, 2016 Generate a new requisition for a Custom Order from the Bookstore
November 18, 2016 Charge against existing Blanket Purchase Orders, including Office Depot and the Bookstore. Last day to charge against credit cards (CalCards, Visa, Staples, Costco, etc.).
December 9, 2016 Charge against your program/grant’s duplicating budget with Print Services.
December 16, 2016 Submit green over ‐ time, yellow short ‐ term hourly time sheets for employees, and manual white timesheets for students for time worked beyond the 19 th of the month in which the grant ends.
December 16, 2016 by 1pm (Grant End Date) All items or orders must be received by grant end date to pay using the respective grant fund.
January 9, 2017 by 12pm Submit travel & mileage reimbursement claims for trips taken prior to the end of the grant end date.
January 13, 2017 by 12pm Submit payment requests/invoices to AP for processing using grant funds.

Questions? Please contact:

Fiscal Services X6202
Or
Purchasing X6300
-Dated February 19, 2016-