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Employment Opportunity

Position: Secretary
Community Services
Located at 630 W. 19th Street, Merced
$1,077/month                                   ASSESSEMENT EXAMS
nge 10                                            (see "How to Apply")
19  hours/week;    12 months/year
Closing Date:
November 21, 2013, 5:00 pm
Beginning Date:
January, 2014 (approximate)

Minimum Qualifications


  • Graduation from high school or the equivalent
  • One year of secretarial experience.
  • Type at 50 net words per minute.
  • Top candidates will be required to complete assessment exams. These exams will establish MS Word and Excel proficiency and basic office skills.
  • Be sensitive to and understand the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
General Description:
Under general supervision, to perform varied secretarial and clerical duties; and to do related work as required.

 Essential Functions:

  • Performs a wide variety of clerical duties related to the special operational area to which assigned
  • Develops working knowledge of special terminology related to the function to which assigned
  • Receives visitors, takes calls, and gives out information where judgment, knowledge and interpretation of departmental procedures and regulations are necessary
  • Composes correspondence with only general direction and review
  • Types a variety of materials
  • Takes minutes
  • Organizes office work
  • Schedules and follows through on all activities
  • Assists in coordinating the flow of program communications
  • Posts information on records where selection is based on knowledge of the use and purpose of the records
  • Prepares periodic reports which involve gathering materials from various sources and working out details of presentation
  • Schedules meetings and conferences
  • Keeps records and makes reports
  • Sets up, revises, and maintains filing systems
  • Assigns and reviews the work of student assistants
  • Operates varied office equipment
  • Receives and distributes mail
  • Orders supplies
  • Maintains budget records and files
  • Provides supervisor with information needed for budget development

Knowledge of:

  • Office methods, supplies and equipment including a computer
  • Principles of business letter and report writing including the use of good English, spelling, and punctuation
  • Methods of collecting and organizing pertinent data and information

Ability to:

  • Read, understand, learn and apply procedures and requirements
  • Deal with the public and other District employees in an effective, tactful, and diplomatic manner
  • Take minutes
  • Train and oversee the work of student assistants
  • Work cooperatively with others
  • Maintain and update the area web page

How to Apply:   All applicants must provide the following items by the closing date in order to be considered for this recruitment.  If materials are emailed or faxed in order to meet the deadline, it is the responsibility of the candidate to send originals immediately.  Email to:, Fax 209-384-6103

1.  Obtain application from the Office of Human Resources or download from the Application Section below and complete the entire form.
2.  Letter of interest addressing your qualifications for the position
3.  Resume

4. Current typing certificate of a minimum 50 net wpm dated within one year (online typing certificates not accepted)
5.  Candidates will be contacted for the date and time of the assessment exams.  Failure to complete this process will result in disqualification for consideration of this recruitment. 

It is the applicants responsibility to ensure that all required materials are in the Human Resources Office on the filing deadline.  Incomplete application packets will not be considered.

Application for Download

Classified Position Application [Word Doc 206k]
This application may be downloaded, saved to disk, and filled out using Microsoft Word 97 or higher. You may navigate the application blank by tabbing from field to field or pointing and clicking with the mouse. The blanks where information is to be filled in are non-printing characters. If there are additional pages in your application because of the information you included, that is OK.

All materials submitted in your application file become District property and will not be returned to you.  Please send to:

Cathy Harris, Office of Human Resources, Merced College, 3600 M Street, Merced, CA  95348-2898       

Individuals with disabilities may request any needed accommodation to participate in the application process.  Please submit your request with your application to the Human Resources Office.

Interview Information: Those applicants deemed most qualified for the position will be invited to appear for oral interviews before a screening committee.  Finalist interviews with district administrators may follow.  A limited number of candidates will be invited to interviews.  Expenses for travel and accommodations will be the responsibility of the candidates.

Employee Benefits: Paid vacation, sick leave and holidays.

Condition of EmploymentThe selected candidate must be livescanned and tested for tuberculosis at his/her own expense prior to the start of employment. The Immigration Reform Act of 1986 requires verification of the right to work in the United States. Applicant must be able to perform essential functions of the position with or without reasonable accommodations. All classified employees, as a condition of employment, must become members of California School Employees Association or pay a representation fee in an equal amount to a charity agreeable to CSEA. All offers of employment are subject to approval by the Board of Trustees. 

An Equal Opportunity Employer