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Policies, Regulations & Procedures

General Information
Educational Opportunities Privacy of Records
Student Services Sexual Harassment
Información en Español Smoking
Information in Hmong Student Equity
Academic Honesty Student Right-To-Know Disclosure
Complaint / Grievance Procedure Title IX, 504 and the Americans with Disabilities Act
Crime Awareness and
Campus Security
Informacion Sobre Derechos Civiles 504 y el T¡tulo IX
Dress Lub Luag Title IX, 504 Thiab Cov Neeg
Non-discrimination Statement of Informed Consent
Open Enrollment Policy Board of Trustees Policies

Educational Opportunities
Merced College was founded in 1962 and offers students the opportunity to obtain an associate degree, or to transfer academic credits to California State universities or the University of California. The College offers vocational certificates in various programs. Merced College serves all students who live in the college district. Admission to Merced College Each candidate should have a high school diploma or equivalent, or should be a minimum of 18 years old, and should be able to take advantage of the instruction offered. Registration at Merced College The Office of Admissions and Records has the responsibility to admit and register all eligible students. You may obtain an application, complete it, and return it to any of our centers. Make an appointment to attend one of the orientations with our staff. Call one of the following numbers: Merced 384-6042 Los Banos 826-3495

Student Services
We have counseling services available to assist students in the selection of appropriate course and provide other course-related assistance and referral. There is financial aid available for all eligible students. There are many grants/scholarship programs to help pay for your educational expenses. For more information, call the Financial Aid Office in Merced at 384-6031.

Información en Español
Oportunidades Educativas Merced College fue fundado en 1962 y ofrece a los estudiantes la oportunidad de obtener el t¡tulo de Asociado en Artes (AA), de transferir cr,ditos acad,micos a las Universidades de California (UC) o a las Universidades Estatales de California (CSU), y tambi,n a cualquier otra universidad. El "college" ofrece certificados vocacionales en varios programas. Merced College est  dispuesto a servir a todos los habitantes que viven en el distrito del "college." Admisi¢n a Merced College Cada candidato debe tener un diploma de la escuela secundaria o el equivalente, o debe tener al menos 18 a¤os de edad y ser capaz de sacar provecho de la instrucci¢n que se le ofrezca. Inscripci¢n a Merced College La oficina de admisi¢n (Admissions and Records) tiene la responsabilidad de admitir e inscribir a todos los estudiantes eligibles. Obtenga una solicitud, ll,nela, y devu,lvala en cualquiera de nuestros centros. Haga una cita para asistir a una de nuestras orientaciones con nuestro personal. Llame a cualesquiera de los siguientes n£meros: Merced 384-6042 Los Ba¤os 826-3495 Servicios Estudiantiles Tenemos servicios de consejeros disponibles para dar consejos y ayuda tocante a las clases necesarias para todo tipo de estudio. Hay ayuda financiera disponible para todos los estudiantes eligibles. Hay muchos programas y becas para pagar sus gastos educativos. Para m s informaci¢n, comun¡quese con la oficina de ayuda financiera en Merced College y llame al 384-6031.

Information in Hmong
Kab Ke Ntawm Txoj Kev Kawm Merced College tau pib xeeb txawm rau xyoo 1962 thiab muaj txoj kev kawm rau cov tub ntxhais kawm ntawv kom kawm tau ib daim Associate of Arts (AA) los yog Associate of Science (AS) degree, uas muaj peevxwm tshais mus kawm tau rau University of California (UC), California State University (CSU), thiab ntau lub tsev kawm ntawv qeb siab. Merced College muaj kawm kom tau daim certificates rau ntau yam txuj ci npaj mus ua hauj lwm, thiab npaj mus siv rau cov pejxeem nyob hauv cheeb tsam nroog ntawm lub tsev kawm ntawv. Kev Nkag Mus rau Merced College Cov yuav nkag mus kawm yuav tsum muaj ib daim high school diploma los yog daim piv txwv, los yog yuav tsum muaj hnub nyoog 18 xyoo rov saud thiab yuav tsum muaj peevxwm to taub txog txoj kev cob qhia. Sau Npe Kawm Ntawv nyob Merced College Qhov chaw ua hauj lwm Office of Admissions and Records (A&R) muaj txoj hauj lwm los txais nkag thiab sau npe kawm ntawv pub rau cov tub ntxhais kawm ntawv uas npaj tau txhij tuaj lawd. Teem caij tuaj koom lub rooj qhia txog lub tsev kawm ntawv (orientation) nrog cov neeg khiav dejnum raws li cov xov tooj ram no: Merced 384-6000 Los Banos 826-3495

Kev Pab Tub Ntxhais Kawm Ntawv Peb muaj kev tuav xam pab cov tub ntxhais kawm ntawv los xaiv txhua yam lawv xav kawm nrog kev txhawb nqa thiab xa mus rau lwm qhov chaw pab. Muaj kev pab nyiaj ua nqi kawm ntawv rau cov tub ntxhais kawm ntawv kws tim tsum txog thiab muaj ntau hom nyiaj paj tshab hauv ntau lub luag txhawb nqa. Yog xav tau xov ntxiv, nej hu tuaj rau lub lookam pab nyiaj hauv Merced tau ntawm 3846031.

Academic Honesty
Academic dishonesty is a violation of the Standards of Student Conduct. The college has the responsibility to ensure that grades assigned are indicative of the knowledge and skill level of each student and acts of academic dishonesty make it impossible to fulfill this responsibility.

Academic dishonesty includes, but is not limited to, cheating, plagiarism, collusion, and misuse of college computers and software. Disciplinary actions may include an oral reprimand; a failing grade on all or part of a particular paper, project, or examination; or the assignment of an "F" grade in cases where the dishonesty is more serious, premeditated, or a repeat offense. Serious or repeated offenses may also result in suspension from the college.

The Academic Honesty procedure was developed by the Merced College Faculty Senate and is administered by the Office of the Vice President of Student Personnel. Copies are available from the Guidance Division.

Complaint and Grievances Procedure
Merced College supports your right to grieve or appeal any official action or incident which, in your judgment, is unfair or prevents you from obtaining equal opportunities. 
Student Complaints:
Student complaints are filed pursuant to Board policy and ADMINISTRATIVE PROCEDURE 5530 - Student Rights and Grievances provides information about conditions under which students may grieve.  The administrative procedure also provides the process to be followed.  If you are unable to resolve the issue locally at Merced College your next step is to use the Complaints Form* on the California Community Colleges Chancellor's Office website.  Note:  this process should not be used to file a complaint of unlawful discrimination. 
To file a student grievance, click here:
Complaints of Unlawful Discrimination:
Complaints of unlawful discrimination are filed pursuant to Board Policy 3430. To file a complaint of unlawful discrimination, click here
General Complaints (Non-student):
To file a general complaint, please contact:
Office of Human Resources
3600 M Street
Merced, CA 95348
(209) 381-6550  

*The California Community Colleges Chancellor’s Office (CCCCO) has provided this disclosure to you in compliance with the requirements of the Higher Education Act of 1965, as amended, as regulated in CFR 34, Sections 600.9 (b) (3) and 668.43(b).  If anything in this disclosure is out of date, please notify the CCCCO at 1102 Q St., Sacramento, CA  95814. This disclosure was last revised on 5-09-11.  

The Merced College Standards of Student Conduct, as approved by the Board of Trustees, is available in the Student Activities Office, and is published in the current Merced College Student Calendar/Handbook. Merced College students are expected to conduct themselves in an exemplary manner. Students are prohibited from using or possessing drugs or alcoholic beverages on the campus or at any school function held on or off campus.

Crime Awareness and Campus Security
In compliance with the Federal Campus Security Act, Merced College makes an annual and three-year security report available upon request. This report contains procedures for students and others to report criminal actions or other emergencies occurring on campus; the institution's policy in responding to such reports; a statement of policy on security and access to campus facilities; and the enforcement authority of security personnel. The security report also contains policies which encourage accurate and prompt reporting of all crimes to campus security and appropriate police agencies; information on programs which inform students and employees about security procedures and practices and which encourage them to be responsible for their own security and that of others; a description of programs to inform students and employees about crime prevention; and statistics on the on-campus occurrence of reported criminal offenses. Also included in the report are policy statements on the possession, use, and sale of alcohol and of illegal drugs; information on enforcement of state underage drinking laws and federal and state drug laws; and descriptions of available drug or alcohol abuse programs. Copies of pertinent data, program information, and procedures are available from the Campus Security Office.

There is no dress code at Merced College, but it is expected that a student's dress will follow community standards.

The Merced Community College District prohibits discrimination on the basis of race, color, sex, religion, national origin, ethnic group identification, ancestry, age, physical or mental disability, medical condition, military service, sexual orientation, marital status, pregnancy, or any other basis prohibited by law.   The District operates in compliance with all applicable laws, regulations, and requirements related to its status as a public educational entity and the receipt of Federal and/or State funds, including but not limited to Title VI of the Civil Rights Act of 1964 and  its  amendments,  Title  IX  of  the  Education  Amendments of 1972, , Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act  of  1975,  the Age  Discrimination  in  Employment Act,  and the California Fair Employment and Housing Act. In so doing, the District is committed to providing equal opportunities for all individuals in employment and in all programs and activities which it conducts. Therefore, no enrolled student or District employee or applicants for enrollment or employment with the District; or others who might receive the benefits of college activities, programs, and services shall be excluded from participation in, denied benefits of, or be subject to discrimination in any process, position, program, service, or activity, on any basis prohibited by law.   Individuals who believe they have been subjected to discrimination or harassment may initiate a complaint pursuant to the District’s Board Policy 3430 (Complaints of Unlawful Discrimination), which describes the District’s rules and procedures relating to unlawful discrimination, including instructions on how to initiate a complaint, how an individual’s complaint is processed, and a description of how an individual is notified of the outcome of his or her complaint, including enforcement of corrective action, if necessary.   Individuals who seek information and/or who wish to initiate a complaint for alleged acts of discrimination or harassment are directed to contact the Director of Human Resources at (209) 384-6102.  A copy of Board Policy 3430, as well as assistance with initiating a complaint for alleged acts of discrimination or harassment, may also be obtained by contacting vice president of Administrative Services.  The District maintains the confidentiality of all complaints of unlawful discrimination except where disclosure is required by law.   A copy of Board Policy 3430, complaint forms, timeline and other materials are available online at

Persons who seek information and/or resolution of alleged acts of discrimination or harassment are directed to contact: Affirmative Action Officer Christina Torres-Peters, 384-6102.

Open Enrollment Policy
It is District policy that, unless specifically exempted by statute, every course, course section, or class, the average daily attendance of which is to be reported for state aid, wherever offered and maintained by the District, shall be fully open to enrollment and participation by any person who has been admitted to the College and who meets such prerequisites as may be established pursuant to Chapter II, Title 5 of the California Administrative Code, Section 51006.

Privacy of Records
All student records of Merced College are kept in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974.

Students may request access to academic records which personally identify the student; the student may challenge the accuracy of the record or the appropriateness of its retention. Student consent is needed for the release of records covered by the Act to outside parties (i.e. other schools, prospective employers) except for those agencies entitled to access under the provisions of the Act (i.e. campus officials, federal educational and auditing officers). These provisions apply to records received and used after November 19, 1974.

Copies of the full text of the Family Educational Rights and Privacy Act of 1974 are available in the Office of Admissions and Records. Particular questions with respect to a student's prerogative under the Family Educational Rights and Privacy Act should be directed to the Registrar.

Sexual Harassment

INTRODUCTION Education Code 212.6(b) requires the adoption of a policy statement setting forth the District's commitment to provide an educational and work environment free from unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications constituting sexual harassment.

PURPOSE It is the intent of the governing Board to deem as unacceptable any form of sexual harassment. Such conduct undermines the integrity of the classroom and/or the employment relationship or work/academic environment. Conduct constituting sexual harassment will not be tolerated in the District. It is understood that this Policy is not intended to infringe upon Academic Freedom except to the extent provided by law.

DESCRIPTION The Policy applies to all aspects of employment and the academic environment, including but not limited to classroom conditions, grades, academic standing, employment opportunities, scholarships, recommendations, disciplinary actions, and participation in any community college activity. All District employees who violate this policy may be subject to disciplinary action up to and including termination in accordance with applicable College Procedures, Education Code sections, and/or collective bargaining agreements. Students who violate this Policy may be subject to disciplinary measures up to and including expulsion in accordance with Board Policies and College Procedures. Non-employees, such as sales representatives or service vendors are also covered by this Policy and may be subject to corrective measures. The District is concerned about the rights of the accused as well as the accuser and shall afford due process rights accordingly.

DEFINITION Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and other verbal, visual, or physical conduct of a sexual nature, made by someone from or in the work or educational setting under any of the following conditions:

  1. Submission to the conduct is explicitly or implicitly made a term or condition of an individual's employment, academic status, or progress;
  2. Submission to, or rejection of, the conduct by the individual is used as a basis of employment or academic decisions affecting the individual;
  3. The conduct has the purpose or effect of having a negative impact on the individual's work or academic performance, or of creating an intimidating, hostile, or offensive work or educational environment; or
  4. Submission to, or rejection of, the conduct by the individual is used as the basis for any decision affecting the individual regarding benefits and services, honors, programs, or activities available at or through the educational institution.
This definition encompasses two kinds of sexual harassment:
"Quid pro quo" sexual harassment occurs when a person in a position of authority makes educational or employment benefits conditional upon an individual's willingness to engage in or tolerate unwanted sexual conduct.
"Hostile environment" sexual harassment occurs when unwelcome conduct based on sex is sufficiently severe or pervasive so as to alter the conditions of an individual's learning or work environment, unreasonably interferes with an individual's academic work performance, or creates an intimidating, hostile, or abusive learning or work environment. The victim must subjectively perceive the environment as hostile, and the harassment must be such that a reasonable person of the same gender would perceive the environment as hostile.

Sexual harassment can consist of virtually any form or combination of verbal, physical, visual or environmental conduct. It need not be explicit, nor even specifically directed at the victim. Sexually harassing conduct can occur between people of the same or different genders. The standard for determining whether conduct constitutes sexual harassment is whether a reasonable person of the same gender as the victim would perceive the conduct as harassment based on sex. The determination of whether an environment is hostile is based on the totality of the circumstances, including such factors as the frequency of the conduct, the severity of the conduct, whether the conduct is humiliating or physically threatening, and whether the conduct unreasonably interferes with an individual's learning or work.

ENVIRONMENTAL Environmental sexual harassment is an academic or work environment that is permeated with sexually-oriented talk, innuendo, insults, or abuse not relevant to the subject matter of the class. A hostile environment can arise from an unwarranted focus on sexual topics or sexually suggestive statements in the classroom. An environment may be hostile if unwelcome sexual behavior is directed specifically at an individual or if the individual merely witnesses unlawful harassment in his or her immediate surroundings.

IMPLEMENTATION This policy assigns ultimate responsibility for implementing the sexual harassment policy to the District Affirmative Action Officer. He/she shall also be responsible for insuring that other policies and procedures developed related to sexual harassment support this policy.

RETALIATION It is unlawful to retaliate against an employee or student who makes a complaint of sexual harassment, who communicates with or contacts District Compliance Officer(s) or regulatory agencies, or who is a potential witness or participates in any manner in a sexual harassment investigation, hearing, or proceeding.

Smoking - Administrative Procedure 2610

Smoking is permitted in all outdoor areas under the following conditions:

  1. All smoking materials and matches are deposited into a receptacle designated for disposal of smoking materials.
  2. A “no smoking” sign is not posted in the area and it is not within 20 feet of covered corridors, doors, elevators, stairways, stairwells and open windows.
  3. A safety and/or fire threat is not created by smoking.
  4. Smoking is not done in college vehicles. (A “no smoking” statement will be included on vehicle request forms and a “no smoking” sign will be installed in all District vehicles.)
  5. Smoke will not enter any District or District rented building. (Language will be included in rental agreements stating that smoking is not permitted indoors or near any entrances.)

Student Equity
Merced College complies with California Community College Board of Governors' regulations related to equity and historically under-represented groups of students. Student equity activities include research and evaluation of programs for under-represented students; establishing goals and schedules for implementing these programs; and identifying funding sources for these services. Copies of pertinent reports are available upon request from the Vice President, Student Personnel.

Student Right-To-Know Disclosure
In compliance with the Student Right-to-Know and Campus Security Act of 1990, it is the policy of the Merced Community College District to make available its completion and transfer rates to all current and prospective students. Beginning in Fall 1995, all certificate-, degree-, and transfer-seeking first-time, full-time students were tracked over a three-year period; their completion and transfer rates are listed below. These rates do not represent the success rates of the entire student population at Merced College, nor do they account for student outcomes occurring after this three-year tracking period.

Based upon the cohort defined above, 41.0% attained a certificate, degree, or became "transfer-prepared" during a three-year period (Fall 1995 to Spring 1998). Students who are "transfer-prepared" have completed 56 transferable units with a GPA of 2.0 or better.

Based upon the cohort defined above, 17.8% transferred to another postsecondary institution (CSU, UC, or another California Community College) prior to attaining a degree, certificate, or becoming "transfer-prepared" during a five semester period (Spring 1996 to Spring 1998).

More information about Student Right-To-Know Rates and how they should be interpreted can be found at the California Community Colleges "Student Right-To-Know Information Clearinghouse Website" located at

Title IX, 504 and the Americans with Disabilities Act
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the American with Disabilities Act, and the Age Discrimination Act of 1975, Merced College does not discriminate on the basis of race, color, national origin, sex, handicap, or age with respect to admission, participation, or employment in any of its educational programs and activities or in the provision of benefits and services to its students.

The College's Title IX Coordinator is Christina Torres-Peters, (209) 384-6102. Inquiries concerning the application of Title IX, which prohibits sex discrimination, may be referred to the Title IX Coordinator, or to the Office for Civil Rights, U.S. Department of Education, 221 Main Street, San Francisco, CA 95105, (800) 872-5327 (voice) or (415) 437-7786 (TDD).

The College's Section 504 and ADA Coordinator is Everett Lovelace, (209) 384-6192. For information concerning Section 504, which prohibits discrimination on the basis of handicap, you may contact the 504 Coordinator for the Office for Civil Rights at the above address.

The procedures for filing a complaint may be obtained from persons listed above.

Informacion Sobre Derechos Civiles 504 y el T¡tulo IX
En acuerdo con el T¡tulo VI del Acto de Derechos Civiles de 1964, el T¡tulo IX de las Reformas Educacionales de 1972, la Secci¢n 504 del Acto de Rehabilitaci¢n de 1973, el Acto de Americanos Incapacitados, y el Acto de Discriminaci¢n por Edad de 1975, Merced College no discrimina en base a raza, color, origen nacional, sexo, edad o incapacidad, para otorgar admisi¢n, participaci¢n o empleo a cualquiera de sus programas o actividades educacionales o en la provisi¢n de beneficios y servicios a sus estudiantes. La coordinadora del T¡tulo IX del colegio es la Sra.
Christina Torres-Peters, tel,fono (209) 384-6102. Preguntas tocante a la aplicaci¢n T¡tulo IX, que prohibe la discriminacion en base al sexo, pueden ser referidas a la coordinadora del T¡tulo IX o a la Oficina de Derechos Civiles, Departamento de Educaci¢n de los EE. UU., 221 Main Street, San Francisco, CA 94105, tel,fonos (415) 556-4275 (voz) ¢ (415) 437-7786 (TDD). El coordinador de la Secci¢n 504 del ADA del colegio es el Sr. Everett Lovelace, tel,fonos (209) 384-6192. Para informaci¢n referente a la seccion 504, la cual prohibe la discriminaci¢n basada en la incapacitad f¡sica, puede ponerse en contacto con el coordinador de la Secci¢n 504 o con la Oficina de Derechos Civiles en San Francisco.

Lub Luag Title IX, 504 Thiab Cov Neeg
Amelikas Nrog Cov Cai Hais Txog Kev Puas Cev

Raws li lub luag Title VI ntawm Pejxeem Txoj cai thaum xyoo 1964 (the Civil Right Act of 1964), lub luag Title IX hais txog cov Cai Ntawm Txoj Kev Kawm Ntaub Ntawv thaum xyoo 1972 (the Education Amendments of 1972), Tshooj 504 ntawm Txoj Cai Txog Kev Txhim Kho thaum xyoo 1973 (the Rehabilitation Act of 1973), cov neeg Amelikas nrog cov Cai Hais Txog kev Puas Cev (the American with Disabilities Act), thiab Txoj Cai Hais Txog kev Cais Tib Neeg Los Ntawm Lub Hnub Nyoog thaum xyoo 1975 (the Age Discrimination Act of 1975), Merced College yuav tsis cais leej twg los ntawm cev nqaij daim tawv, pab pawg neeg, pojniam thiab txiv neej, kev puas cev los yog lub hnub nyoog rau txoj kev ua haujlwm kev kawm ntawv txhua phab los yog xoj kev pub thiab kev pab rau nws cov tub ntxhais kawm ntawv.

Lub Tsev Kawm Ntawv Tus Ceev lub luag Title IX yog Christina Torres-Peters, (209) 384-6102. Kev xav paub txog lub luag Title IX, uas ceev tsis pub cais poj niam los yog txiv neej, yuav raug xa mus rau Tus Ceev lub luag Title IX, los yog xa mus rau lub Hoobkas ntawm Pejxeem Cov Cai, U.S. Department of Education, 221 Main Street, San Francisco, CA 95105, (415) 556-4275 (ua suab) los yog (415) 437-7786 (TDD). Tshooj 504 ntawm

Lub Tsev Kawm Ntawv thiab tus ADA Coordinator yog Everett Lovelace, (209) 384-6192. Yog xav paub txog cov ntaub ntawv ntawm Tshooj 504, uas txwv tsis pub cais cov neeg muaj kev puas cev, nej qhia rau tus Ceev Tshooj 504 nyob hauv lub Hoobkas ntawm Pejxeem Cov Cai nyob rau qhov chaw saum toj no.

Statement of Informed Consent

Research, including assessment and evaluation of the teaching and learning process, will be conducted at Merced College in established or commonly accepted educational settings and will involve normal educational practices.

Information gathered related to student knowledge, skills, attitudes, and behaviors will be kept anonymous and/or confidential, and participation exposes students to no or minimal risk of harm. By enrolling and attending Merced College courses, students have volunteered as subjects, have been fully informed, and give their consent to participate in education-based research. If the research parameters change, students will be fully informed of changes. The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law regarding the privacy of student records and the obligations of the institution, primarily in the areas of release of the records and the access provided to those records. Students are protected under both FERPA law and the Human Subjects Review process.